Lasham Bookings Privacy Policy

Last updated 29/11/2022
(British date format)

1. Introduction

We are committed to safeguarding the privacy of our website visitors to the Lasham Gliding Society Booking System and Members Area. This policy sets out how we will treat your personal information.
In order to provide users with its services, Lasham Gliding Society may request and/or record information about them. We therefore believe that we have a “legitimate business interest” to collect and use this information. This privacy notice explains the type of information collected; how it will be used; whether it will be disclosed to third parties and the use of cookies.
Lasham Gliding Society websites contain hyperlinks to websites owned and operated by third parties and these websites will have their own privacy notices and Lasham Gliding Society encourage users to review them. Lasham Gliding Society does not accept any responsibility or liability for the practices of such third-party websites and users should read carefully their privacy statements. Lasham Gliding Society understands that some communications may be relevant to users and others are not and some unsolicited communications are unwelcome, so it is fully committed to ensuring that the rights and obligations set out in law are respected.

2. Collecting Personal Information

Lasham Gliding Society websites contain hyperlinks to websites owned and operated by third parties and these websites will have their own privacy notices and Lasham Gliding Society encourage users to review them. Lasham Gliding Society does not accept any responsibility or liability for the practices of such third-party websites and users should read carefully their privacy statements. Lasham Gliding Society understands that some communications may be relevant to users and others are not and some unsolicited communications are unwelcome, so it is fully committed to ensuring that the rights and obligations set out in law are respected.
We may collect, store and use the following kinds of personal information:

Your e-mail address
Your name
Your Lasham Gliding Society Account Number

This data is solely used for maintaining records of glider bookings and enabling access to the members area.

3. Using Your Personal Information

Personal information submitted to us through our website will be used for the purposes specified in this policy or on the relevant pages of the website.
We may use your personal information to:

Administrate the Lasham Booking System/Members Area
Send you non-marketing communications related to bookings you may have made and/or your account status on the Booking System.

We will not, without your express consent, supply your personal information to any third party for the purpose of their or any other third party’s direct marketing.

4. Disclosing Personal Information

We may disclose your personal information to any of our employees, officers, insurers, professional advisers, agents, suppliers or subcontractors insofar as reasonably necessary for the purposes set out in this policy.
We may disclose your personal information to any member of our group of companies (this means our subsidiaries, our ultimate holding company and all its subsidiaries) insofar as reasonably necessary for the purposes set out in this policy.
We may disclose your personal information:

To the extent that we are required to do so by law;
In connection with any ongoing or prospective legal proceedings;
In order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);
To any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information.

Except as provided in this policy, we will not provide your personal information to third parties.

5. Retaining personal information

This Section sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal information.
Personal information that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes. Personal Information required for the use of the booking system will be kept for the duration of 24 months unless there has been some subsequent positive contact (I.e Signing in to the system)
Notwithstanding the other provisions of this Section, we will retain documents (including electronic documents) containing personal data:

To the extent that we are required to do so by law;
If we believe that the documents may be relevant to any ongoing or prospective legal proceedings; and
In order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk).

6. Security of your personal information

We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.
We will store all the personal information you provide on secure (password and firewall-protected) servers.
You are responsible for keeping any passwords you use for accessing our website confidential; we will not ask you for your password except when you log in to our website.
All website communications are processed through a SSL (Secure Socket Layer) connection which is encrypted.

7. Amendments

We may update this policy from time to time by publishing a new version on our website. The date of the latest update will be shown at the top of the Privacy Policy. You should check this page occasionally to ensure you are happy with any changes to this policy.

8. Opting Out of the various activities

If you do not wish to receive certain types of communication, just let us know. Any communications you receive from us will always include a clear, simple method to 'opt-out' of future communications.
You may instruct us at any time not to process your personal information for marketing purposes.
In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt out of the use of your personal information for marketing purposes.

9. Your Rights

The right to be told how we use your information and obtain access to your information;
The right to have your information rectified or erased or place restrictions on processing your information;
The right to object to the processing of your information e.g. for direct marketing purposes;
The right to have any information you provided to us on an automated basis returned to you in a structured, commonly used and machine-readable format, or sent directly to another company, where technically feasible (“data portability”);
Where the processing of your information is based on your consent, the right to withdraw that consent subject to legal or contractual restrictions;
The right to object to any decisions based on the automated processing of your personal data, including profiling; and
The right to lodge a complaint with the supervisory authority responsible for data protection matters (e.g. in the UK, the Information Commissioner’s Office).

Provision of such rights will be subject to the supply of appropriate evidence of your identity (for this purpose, we will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address).
We may withhold personal information that you request or refuse erasure of data to the extent permitted by law.

10. Third party websites

Our website includes hyperlinks to, and details of, third party websites.
We have no control over, and are not responsible for, the privacy policies and practices of third parties.

11. Updating information

Please let us know if the personal information that we hold about you needs to be corrected or updated.

12. Cookies

Our website uses cookies, to help improve your user experience and provide analytical data. You can find full details in our cookie policy.

13. Our details

This website is owned and operated by Lasham Gliding Society Ltd.
Lasham Gliding Society welcomes your comments regarding this Statement of Privacy. If you believe that Lasham Gliding Society has not adhered to this Statement, please contact Lasham Gliding Society. We will use commercially reasonable efforts to promptly determine and remedy the problem.
We are registered in England and Wales under registration number IP15094R, and our registered office is at Lasham Gliding Society Ltd, Lasham Airfield, The Avenue, Alton, GU34 5SS.
You can contact us by writing to the business address given above, by telephone to our team on 01256384900 or by email to office@lasham.org.uk